Get Texas Employment Verification Form

When filling out the Texas Employment Verification form, it's important to follow specific guidelines to ensure accuracy and compliance. Here’s a list of what to do and what to avoid:

• Do provide your full name and accurate address.
• Do include the correct case name and case number.
• Do ensure the employer signs and dates the form.
• Do fill out the “Proof of Employment” section completely.
• Do mark any questions that do not apply with "N/A."
• Do return the form promptly using the provided methods.
• Do provide accurate wage information for the employee.
• Do confirm if health insurance is available and the employee’s enrollment status.
• Do explain any expected changes in employment information.
• Do keep a copy of the completed form for your records.

• Don’t leave any sections blank unless marked "N/A."
• Don’t provide incorrect or outdated information.
• Don’t forget to verify the employee’s Social Security number.
• Don’t delay in returning the form; it’s time-sensitive.
• Don’t ignore the instructions for submitting the form.
• Don’t forget to check for any changes in employment status.
• Don’t assume that the employee has provided all necessary details.
• Don’t overlook the importance of accurate wage reporting.
• Don’t forget to sign and date the form before submission.
• Don’t hesitate to contact the provided numbers for assistance if needed.

How to Use Texas Employment Verification

After gathering the necessary information, follow these steps to complete the Texas Employment Verification form. Ensure that all sections are filled out accurately and completely. Once the form is completed, it must be returned to the appropriate agency by the specified method.

1. Begin by filling in your Name and Address at the top of the form.
2. Enter the Date on which you are completing the form.
3. Provide the Case Name and Case No. as requested.
4. In the section titled Employee or Former Employee, print your name and agree to allow HHSC to share your Social Security number with your employer.
5. Sign and date the agreement to authorize the sharing of your information.
6. For the employer’s section, fill out the Company or Employer Address.
7. Input the Employee Name and Employee Address as it appears in your records.
8. Indicate whether the employee is or was employed by you by selecting Yes or No.
9. If the answer is Yes, specify the type of job (Full Time, Part Time, Permanent, or Temporary).
10. Complete the section regarding Rate of Pay and how often the employee is paid.
11. Provide the Average Hours Per Pay Period and any additional compensation details (commissions, tips, bonuses, etc.).
12. Indicate if health insurance is available and provide the name of the insurance company if applicable.
13. Fill in the Date Hired and Date First Check Received.
14. If the employee is on Leave Without Pay, provide the Start Date and End Date.
15. Answer whether you expect any changes to the information in the coming months.
16. Complete the chart detailing wages received by the employee during the specified month(s).
17. If applicable, provide comments regarding tips, commissions, or bonuses.
18. If the employee is no longer employed, fill in the Date Separated, Reason for Separation, and Date Final Check Received.
19. Finally, sign and date the form, confirming that the information provided is accurate to the best of your knowledge.

Once the form is completed, return it by giving it to the employee, mailing it in the pre-paid envelope, or faxing it to the provided number. Ensure that it is sent back by the deadline specified on the form.

Filling out the Texas Employment Verification form can seem straightforward, but many people make common mistakes that can lead to delays or complications. One frequent error is failing to provide complete information. Employers often skip sections or leave fields blank, thinking they are not necessary. Every piece of information requested is important, so it’s crucial to fill out each section thoroughly.

Another common mistake involves misidentifying the employee. Employers sometimes confuse employees with former employees or provide incorrect names. It’s essential to double-check the name as it appears on official records. This ensures that the verification process goes smoothly and accurately reflects the individual’s employment status.

Some employers neglect to specify the type of employment. Whether the employee is full-time, part-time, temporary, or permanent needs to be clearly indicated. This detail is vital for the Texas Health and Human Services Commission to assess the employee’s eligibility for state benefits.

Incorrectly reporting pay rates is another issue. Employers might mistakenly enter the wrong pay frequency or amount. For instance, listing a weekly pay rate when the employee is paid bi-weekly can lead to significant discrepancies. Always ensure that the pay rate and frequency are accurate to avoid complications later on.

Omitting the signature or date is a simple yet critical mistake. Employers sometimes forget to sign the form or include the date of completion. This omission can render the form invalid, causing delays in processing. It’s a good practice to review the form for signatures before submission.

Employers may also forget to provide additional comments where necessary. If there are unique circumstances, such as irregular pay structures or specific employment details, these should be noted. Comments can clarify information and prevent misunderstandings.

Another frequent oversight is failing to mark questions that do not apply. Instead of writing “N/A,” some employers leave these questions blank. This can create confusion and lead to follow-up requests for clarification. Always be proactive and mark non-applicable questions appropriately.

Additionally, not keeping copies of the submitted form is a mistake many make. It’s important for employers to retain a copy for their records. This can be helpful in case of future inquiries or disputes regarding the employment verification.

Lastly, employers sometimes miss the submission deadline. This can happen if they are unaware of the urgency of returning the form. It’s vital to be aware of any deadlines associated with the form to ensure timely processing and avoid any negative consequences for the employee.